Annual Leave Guidelines
For Fellows Receiving Stipends via AAAS
The AAAS Science & Technology Policy Fellowships are one-year assignments from September 1 through August 31 (dates for January- start fellowships are 1 January through 31 December; dates for second-year fellowships vary according to renewal agreement). The fellowship is an opportunity both for professional development and public service, providing a unique, first-hand learning experience for the Fellow, who in turn offers scientific and technical input, analysis and support to his/her hosting executive branch or congressional office.
Fellows who receive stipends via AAAS are not employees of the hosting institution and they are not employees of AAAS. Fellows are considered independent contractors.
Fellows are expected to observe and conform to all applicable rules, regulations, and requirements of the hosting institution. This includes, but is not limited to, those relating to the environment, health and safety, security, operating, drug free workplace, conduct and attendance. Fellows also are expected to adhere to the AAAS Fellowships ethics and conflict of interest guidelines.
S&T Policy Fellows are expected to participate on a full-time basis for the full 12-month assignment. This is generally 40 hours a week, including time at the office, in professional development sessions, and in approved travel.
AAAS Professional Development and Network Activities
Professional development (PD) activities and network events organized by AAAS are considered part of the S&T Policy Fellowship experience. Attendance is expected. Consequently, the time required to attend PD events should be included in the full-time work schedule referred to above.
Fellows are expected to observe the holidays recognized by the hosting institution. For federal facilities these include: New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving, and Christmas.
Absences During Office Hours
Fellows who receive stipends via AAAS are not employees and therefore do not accrue sick or annual leave or compensatory time, nor are they covered under the Family Medical Leave Act. AAAS supports a "reasonableness" approach to time away from the office, including health-related absences, and encourages host offices/agencies to allow fellows reasonable time away. This determination is ultimately the decision of the host office/agency. There is no requirement to provide annual leave or any paid leave. There is no provision for extended leave during the fellowship. To the extent practicable, fellows must request time off in advance. All absences must be approved by the fellow’s mentor.
Guidelines updated May 2013