If your institution or organization is interested in hosting a workshop, please contact us at CommunicatingScience@aaas.org for information on content, costs, and logistics. Individuals interested in attending virtual workshops should visit our Attend a Workshop page.
Workshop modules, including options for workshop topics, are described on our About page.
Institution-Hosted Virtual Workshop
Institutions wishing to provide training for their scientists and engineers should consider this option. Hosts may choose from our collection of workshop module options. Participants can join from multiple locations to participate simultaneously in a virtual, three-hour Communicating Science workshop. Virtual workshops are interactive and participants have the option, but are not required, to turn on their microphones and cameras during discussions. Institution-hosted virtual workshops start at $4,000 and can accommodate up to 30 participants.
AAAS-Hosted Virtual Workshop
Individuals seeking science communication and public engagement training should consider this option. Each AAAS-hosted Virtual Workshop is open to the first 30 scientists and engineers who register and pay the registration fee. Virtual workshops are interactive and participants have the option, but are not required, to turn on their microphones and cameras during discussions. AAAS-hosted virtual workshops start at $125 per person and can accommodate up to 30 participants. Visit the Attend a Workshop page for more information about AAAS-Hosted workshops, including upcoming workshop dates and topics.
In-person Communicating Science workshops are interactive and can accommodate up to 30 participants. In-person workshops start at $4,500, plus travel costs for the facilitator, and discounts are available for multiple workshops. The AAAS Communicating Science program requires the hosting institution to provide the following setup for in-person workshops. If any of these requirements cannot be met, please contact AAAS to discuss alternate arrangements.
- Podium with microphone (as needed; lavalier microphone preferred)
- Audience microphone (recommended)
- LCD Projector
- Projection screen
- Computer with Microsoft PowerPoint, USB port, and internet access
- Video/audio projection capability through computer and audio hookup (for playing video with sound from laptop)
Venue and Room Set-up
- Participants will be writing and working in small groups, thus classroom-style setup or round tables are preferred.
- Allow space at the front of the room for a podium and projection screen that is visible to all participants.
- Food and beverages (if provided) should be placed in the back of the workshop room or in an adjacent room.
Food and Beverage
Food and beverage service is not required but is typically appreciated by workshop participants. If offered, food and beverage service is provided by the hosting institution or their agent. We recommend:
- Coffee and water for the workshop duration.
- Full-day workshops: light breakfast items along with coffee and tea, lunch at midday, and a light snack during afternoon break.
Institutions may also consider a one-hour seminar for their scientists and engineers. Seminars provide an introduction to workshop concepts and the opportunity for a brief Q&A. Virtual seminars are hosted in GoToMeeting. Institution-hosted virtual seminars start at $1,500 and can accommodate up to 150 participants. A limited-access recording of the seminar is available for an additional fee.
Individualized coaching sessions are available for an additional fee. Generally these sessions complement a workshop, but may be offered independently.
If you have a larger group than allowed for in a workshop, would like additional facilitators, or would like to create a longer training program that incorporates multiple workshops, we can work with you to develop a plan that fits your needs. Customization rates, starting at $500, may apply. Contact us to discuss your needs.
Questions to consider when hosting a workshop or seminar
- Who will participate?
- Will all participants be from the same field and/or career level?
- What is a convenient time for participants?
- If in-person, where will it be held?
- Who from the hosting institution will introduce and provide context for the workshop or seminar?
- How will you advertise the workshop or seminar?